Professional templates help productivity & maintain branding

Reformatting existing documents to improve the layout and the consistency of the branding.

A professionally created template that utilises your brand elements, colours and styles. Configured to make the best use of Word's features and be as easy as possible to use.

A collection of templates all formatted with a common look and feel. This means all documents come from the same 'stable' as far as your clients are concerned.

Office's built-in macro language VBA (Visual Basic for Applications) is a hugely powerful tool. It allows for the creation of functionality to do things that users would struggle to do themselves even if they were Word experts. What might take an hour can be done in a couple of clicks. The goal is always to make it easy for users to focus on what they should be focussing on - the content - not how to operate Word.

A wizard is a particular type of macro that runs when a new document is created from a template. It features an interactive form to gather information from the user about the document's content, e.g. a report's title, and also formatting choices, e.g. style of page numbering. Entries and choices made are often stored to be the default for the next document created from the template, saving the user precious time. The wizard can be recalled at any time to update content as needed.

Adding a bespoke Ribbon tab to Word creates a central place for users to go to for all things 'template'. 

Your corporate templates are available directly from the ribbon so users don't have to hunt around, or worse, try to rework an existing document.

Any bespoke functionality is made available via the Ribbon and the ribbon's content will change depending on the document being edited.

Changing one image for another can be tricky if you need the image to occupy a particular area of the page. The new image may be orientated differently or have a toatally different aspect ratio. Full-page cover images are a particular challenge.

Swap n' Crop is a visual interface to make swapping one image for another  easy. The user can choose exactly which bit of the image they want to show.

Content copied from a document in an older version of your brand, or some other brand completely, can result in a document that is a mish-mash of styles. Some copied content can even damage headers and footers if a section break is brought over.

Using Word's "paste as text" helps to mitigate some of the above but any images or tables in the source are lost.

Paste Plus performs a "controlled" paste. Only acceptable styles are allowed in, anything else is formatted to be standard text. Images are copied over. Bullets and tables are formatted to match the destination styles. Section breaks are reconfigured to ensure the target document's branding is not affected.

Often used on corporate letterhead templates, this features allows a user to define multiple "versions" of the author's details to recall at will.

For personal assistants, and other admins, this means they can define all the people they create letters for and switch between them easily.

For other users, it gives the ability to define different versions of themself, perhaps because they work out of multiple offices or work for different legal entities within the business.

All office and legal entity choices are stored in a database to be easily recalled. This serves to avoid typos in addresses and other information. Custom details can be added manually if required.

A list of words or phrases that should be written in a particular way to ensure consistency of message. e.g. 'daytime' not 'day time' or 'day-time'.

Also useful for typos that may not be picked up by the spellcheck, e.g. 'pubic' for 'public'.

It can also be configured to ensure the right corporate name is being used, e.g. 'ABC Systems' not just 'ABC'.